Alluvionic News

Did You Know? Resource Management

Project managers often have to share resources (people, tools and facilities) with other project managers. It is important to have a system to schedule these shared resources, as well as to communicate the schedule to the organization.

Often there are different tools that need to be used for each type of resource. Decide how these resources will be scheduled (Project Server, Databases, Spreadsheets, etc.) and communicate these methods and results to the team.

If possible, meet with the owners of the shared resources often to make sure the plan is still solid and no adjustments need to be made.

Did You Know? Communication

When it comes to communication in presenting schedules, know your audience. Not all audiences are the same so ask yourself this question..

“Should a high level schedule be presented, a detailed IMS, or something in between?”

Setting up templates to quickly present the appropriate level of detail directly from the schedule will save time and instill confidence that the data being presented is accurate and not manipulated.

PRO TIP: Using tools like Milestone Pro or the timeline view in MS Project can be utilized to help expedite this process.

Did You Know? Project Schedule Do’s and Don’ts

Project Schedule Do’s and Don’ts

 

DON’T use generic, non-unique task descriptions (ex: Unit Test).

DO make task descriptions completely unique and include an action verb (ex: Perform Unit Test on 123 Module).

Usually the summary tasks above the detailed tasking will provide clues as to project context. Summary tasks are often not included in specialized reporting, so that tasks need to be able to stand alone.

Tip of the Month

project management and engineering

Microsoft Project: Use filters within the Microsoft Project to present the team with relevant current data. Showing the entire schedule will often overwhelm team members and reduce their attention span.

Microsoft project software is an application which is produced by Microsoft. It is project management software that is mainly used to create plans, monitor progress, analyze workloads, designate resources to tasks and manage budgets. The software also helps in establishing critical path schedules and may also be helpful in formulating critical chain and event chain methodology using third party add-ons. It also helps in enabling schedules to be resource leveled while the chains are displayed in Gantt Chart. Also, the ability to view and retrieve information is decided by the user’s class. Other users are able to access information such as views, calendars, filters and fields, and tables.

Microsoft Project is known for being a powerful tool that remains a staple of enterprise-level project management.  It is a legacy project management software that is used by 67 percent of small businesses.

The top reasons to use Microsoft project include:

  1. Collaborate on projects
  2. Delegate tasks
  3. Stay on schedule
  4. Track projects
  5. Provide a snapshot of the project
  6. Communicate with clients and vendors

 

Tip of the Month: Project Schedule Do’s and Don’ts

timeline photo

Tip of the Month:
Project Schedule Do’s and Don’ts -DO use Hard Logic and Soft Logic when assigning predecessors and successors:

o Hard Logic: Tasks MUST be completed before the successor task can start; example, Task A MUST be completed before Task B can start

o Soft Logic: Tasks can be worked in any order, but MUST be related to another task; example, Task A or Task B can be scheduled in any order, but MUST be related to other existing tasks

Engineering Tip of the Month: Design Intent

Eng Design Intent

Engineering Tip of the Month: Design Intent

“When using parametric solid modeling programs include proper Design Intent when creating parts and assemblies. This creates meaningful relationships between model features that will save you time on future changes.” -Ray Klingerman

Tip of the Month

Tip of the Month

Tip of the Month: Using metrics as coaching tools will help you gain buy-in to the new PMO philosophy.

Did You Know? Project Completion

Did You Know? Project Completion

Fewer than a third of all projects were successfully completed on time and on budget over the past year. (source: Standish Group)

Tip of the Week: Communication Plan

Tip of the Week: Communication Plan

Tip of the Week: Make sure you are regularly reviewing your communication plan for risks and opportunities and whenever you make a scope change to the project.