Program Analyst III

Program Analyst III

Summary/Objective

Perform a variety of duties to include program management, scientific analysis, technical support, and engineering, financial administration and general administrative duties as necessary.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Possess working knowledge of Joint Travel Regulations (JTR).
  • Possess experience with government planning, forecasting, program budgeting, funding, execution monitoring, and reporting against commitment, obligation, and expenditure benchmarks.
  • Possess excellent computer skills, with particular emphasis on PowerPoint and associated graphics and presentation development software.

Job Requirements

  • Assist Program Officers and other government personnel with internal work processes and procedural issues that involve the following systems/software: Navy Marine Corps Intranet (NMCI), Computer Optimized Batch Reconciliation Application (COBRA), Program Budget Information System (PBIS), Navy Enterprise Resource Planning (Navy ERP), Defense Travel System (DTS), Wide Area Workflow (WAWF), Standard Accounting and Reporting System (STARS), Contracts Officer Representative Tool(CORT), Document Retrieval System (DRS), Total Workforce Management System(TWMS), Defense Acquisition University (DAU), the Joint Personnel Accountability System (JPAS), Microsoft Access, and Microsoft SharePoint/iConnect. Use of Oracle based systems/software, such as Business Intelligence Dashboard, BAA Document Console, Contract and Grant Administration Management Information System (CAMIS), and Personnel Process Improvement (PPI) Suite System.
  • Assist Program Officers without-reach, and coordination, with the Naval and joint community including: fleet, requirements, acquisition, contractors, universities, coalition partners, North Atlantic Treaty Organization (NATO) and Technical Cooperation Panels.
  • Perform financial analysis for a variety of funds and funding sources to protect against federal anti-deficiency violations, internal procedural and accounting errors, and any other applicable problems associated with sources and usage of funds.
  • Prepare and research various types of funding documents within Navy ERP; track commitments, obligations and expenditures of funding; and assist in resolving issues related to Navy ERP Work Breakdown Structure (WBS) funding that are not meeting financial benchmarks related to commitments, obligations, and/or expenditures across multiple contractors/performers.
  • Monitor and assist in the management of project activities and resources to mitigate risk throughout the project life cycle. Track project execution and inform Program Officers of any variance between planned and actual progress of S&T performers related to schedule, cost and technical performance by utilizing a variety of project management and business analysis tools, techniques and practices. Monitor project action items and interpret the results and progress provided through a variety of information sources (e.g., technical and financial status reports, Earned Value Management (EVM) tools, etc.)
  • Assist the Program Officer in the preparation, coordination, and evaluation of Broad Agency Announcements, Funding Opportunity Announcements, Requests for Information, and Requests for Proposals as well as the review of proposal packages. The support for any solicitation and/or proposal evaluation will be in the area of administrative support, coordination between the technical evaluation team, and the drafting of any necessary notifications.
  • Assist the Program Officer and other government personnel in general program management support on matters and issues consistent with ONR sponsored projects including logistical and scheduling support.
  • Maintain Calendars.
  • Book conference rooms and work with the ONR Corporate Strategic Communications (CSC) as necessary for coordinating off-site events.
  • Attend meetings, prepare lessons learned, conduct workshops, and distribute information in support of these meetings.
  • Travel occasionally in support of ONR activities such as conferences, international collaborations, operational exercises, operational demonstrations, and integration and planning meetings.
  • Maintain content of ONR’s SharePoint Site and public website (programming experience NOT required).
  • Assist in building the Program Objective Memorandum (POM) budget. This includes drafting R-2 Exhibits for the Navy Science & Technology (S&T) Programs.
  • Assist in rapidly and accurately answering financial related and other queries from senior DoD, Navy, or congressional members.
  • Coordinate with the Contracts Department to ensure award types and proposal packages submitted meet current requirements. Communicate between the Program Officer, Contracting Officer, and research performer to get accurate and timely information to speed the contracting process.
  • Conduct qualitative and quantitative analyses of financial data, operations, and requirements to develop program improvements.
  • Develop, trouble shoot, and integrate custom software applications (forms, queries, etc.) across multiple distributed databases for financial management applications.
  • Study a variety of administrative or management functions to provide feedback on how to increase productivity and effectiveness.
  • Collect and maintain relevant technical, financial, and policy directives that apply to the Departments being supported.

Required Education and Experience

  • High school diploma with at least at least 12 years of experience providing administrative, business and/or financial support
    OR
  • Bachelor’s degree from an accredited college or university and 8 years of experience providing administrative, business and/or financial support.

Competencies

  • Project Management
  • Technical Capacity
  • Communication Proficiency
  • Problem Solving/Analysis

Supervisory Responsibility

No direct supervisory duties, though management of projects includes directing project related activities of the project team members.

Work Environment

This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The employee is occasionally exposed to a variety of extreme conditions at job sites.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear.

Position Type/Expected Hours of Work

Full-time/40 hours weekly

Travel

Travel is occasional.

Work Authorization/Security Clearance

Must be a U.S. Citizen due to government contracts.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.