Alluvionic has been named 2025 Project of the Year by PMI Space Coast in recognition of its leadership on a transformational modernization effort for the National Science Foundation’s National Center for Science and Engineering Statistics (NCSES). The award honors complex projects that demonstrate excellence in project management, deliver measurable organizational results, and create meaningful societal impact.
This recognition highlights Alluvionic’s ability to deliver large-scale, high-impact solutions that fundamentally improve how federal organizations plan, manage, and execute mission-critical work.
Modernizing Project Management at National Scale
Alluvionic successfully led NCSES through a comprehensive migration from Microsoft Project to Smartsheet, modernizing how the organization manages a portfolio of 60+ concurrent projects supporting the nation’s science and engineering data infrastructure.
The transition replaced fragmented, manual processes with a centralized, cloud-based environment that provides real-time visibility, improved collaboration, and consistent execution across all program areas. For NCSES leadership, this shift enabled a clearer, data-driven view of priorities, risks, and capacity—transforming project management from a reporting function into a strategic decision-making capability.
Measurable Results Through Standardization and Automation
To ensure scalability and long-term sustainability, Alluvionic designed and deployed eight standardized project templates aligned to NCSES’s diverse product portfolio. These templates allow teams to rapidly launch new projects while maintaining consistency with organizational standards and lifecycle requirements.
A fully automated change request workflow eliminated the need for recurring coordination meetings, significantly reducing administrative overhead and accelerating schedule updates. What once required weekly manual review is now handled through streamlined automation, enabling faster approvals and uninterrupted project momentum.
With all data centralized, Alluvionic also delivered a 12-month resource forecasting dashboard, giving NCSES unprecedented insight into future workload and staffing demands. This capability allows teams to identify risks early, rebalance resources proactively, and protect delivery timelines before issues escalate.
Automation at Enterprise Scale
The modernization effort introduced more than 500 intelligent automations across the NCSES program, driving consistency, accountability, and speed. These automations:
- Notify teams when work is ready to begin
- Ensure timely stakeholder engagement for approvals and signatures
- Automatically capture schedule performance data
- Maintain lifecycle visibility from project initiation through closure
Automated go-live and close-out workflows ensure leadership and stakeholders remain informed at every transition point, strengthening governance while reducing manual effort.
Replacing Legacy Systems in Weeks, Not Years
One of the project’s most impactful outcomes was the rapid development of a fully automated signature workflow system. Delivered in just four weeks, this solution:
- Replaced NCSES’s legacy signature management platform
- Eliminated the need for an alternative system that had been under development for over 18 months
- Enabled the agency to retire existing software subscriptions and reduce operational costs
The new workflow automatically advances projects through approval phases, notifies the right stakeholders at the right time, and ensures work moves forward without delays—demonstrating how focused automation can deliver immediate, measurable value.
A Pattern of Award-Winning, High-Impact Federal Modernization
The PMI Space Coast Project of the Year Award for NCSES builds on Alluvionic’s recognition at the highest levels of the project management profession. In 2023, Alluvionic was named one of only six global finalists worldwide for PMI’s Project of the Year Award—placing the company among the most exceptional projects across all industries and regions. That global recognition was earned for Alluvionic’s work modernizing rocket launch checklist operations for the U.S. Space Force, where Smartsheet-based automation improved reliability, transparency, and operational readiness in a mission-critical environment.
Together, Alluvionic’s global PMI recognition and its PMI Space Coast Project of the Year award illustrate a consistent pattern: delivering innovative, scalable solutions that earn industry-wide recognition while enabling federal and defense organizations to operate more effectively, efficiently, and confidently.
To read more about the PMI Space Coast Awards, check out their article PMI Space Coast Gala: Celebrating Excellence and Project Resilience. Alluvionic’s Lauren De Leon was also recognized at PMI Space Coast’s awards as Project Management Rookie of the Year, read more here.
